How to Effectively Communicate with Your Printing Company

When it comes to custom apparel, signage, or promotional products, communication is everything. Whether you’re ordering t-shirts for your brand or hats for a team, clear dialogue with your screen printing and embroidery partner can make or break the final result. At Level Up Print we’ve seen how great communication leads to even better products. Here’s how to make sure your vision becomes a reality.

1. Be Specific About Your Vision

Don’t assume the shop knows exactly what you want. Communicate details like:

• Garment type (e.g., Bella+Canvas 3001, Richardson 112)
• Quantity and sizes
• Colors for apparel and thread/ink
• Print locations (front, back, sleeve, etc.)
• Timeline or deadline

Pro Tip: Reference previous jobs you liked and include mockups or photos if possible.

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2. Provide High-Quality Artwork

Your design is the heart of the project. Send vector files (AI, EPS, or PDF) when possible. For screen printing, a clean, layered file helps separate colors for accurate prints.

Bonus Tip: Use tools like Canva or Adobe Illustrator and label your files clearly.

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3. Ask About Limitations

Not every design works on every item. A good print shop will let you know what won’t work — but don’t be afraid to ask questions like:

• Will this detail be visible in embroidery?
• How many colors is too many for screen print?
• What’s the softest shirt option?

Clarity now prevents surprises later.

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4. Confirm Proofs Before Production

Never skip the proofing stage. A digital mockup or stitch-out sample can save time, money, and frustration.

Make sure to:

• Review placement and scale
• Double-check spelling and colors
• Approve in writing (via email or portal)

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5. Be Transparent About Your Timeline

If you’ve got a tight deadline for an event, promo, or drop, let your printer know up front. Rush jobs may cost more, but honesty helps with scheduling and avoids delays.

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6. Keep It Professional (But Friendly!)

Your screen printer or embroiderer wants you to win. Treat them like a creative partner, not just a vendor. Build the relationship, communicate respectfully, and you’ll get better service — and better prints.

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Final Thoughts

Whether you’re a business, brand, school, or artist — successful screen printing and embroidery starts with clear, consistent communication. At Level Up Print, we pride ourselves on turning your ideas into premium custom products with zero guesswork.

Let’s talk — and let’s level up your brand.